The success of the swim team is a TEAM effort for both the children and the parents. Parents are essential to the running of swim meets. You will be asked to sign up to help out at the swim meets. Home meets require more volunteers than away meets.

Many jobs require no experience but only a willingness to help. These include: meet set-up and tear-down, working at the concession stand, ready bench organizer who gets swimmers ready to swim their events, timers, runners for timesheets, and filling out award. Other jobs require some training such as stroke and turn judges, and starter. Most jobs during a meet are divided into two shifts. The first shift will begin when the meet starts and last through the end of the backstroke event. The second shift will begin with the 100 individual medley and end with the 200 medley relays.

When arriving at the home or away meets, volunteers will be asked to check-in with the Volunteer Manager.

1. ALL Torpedoes families must meet the prescribed volunteer point totals for the season. This is finalized byt hte end of April after the league schedule in final and we have rough registration numbers.
2. ALL families must sign up for and provide 1 case of soda/Gatorade/water or 1 large bag of ice to one of the 3 home meets.
3. It is a league requirement that once every three (3) years all Board of Directors, Coaches, and Tent Marshalls, or other volunteers have direct contact with swimmers. When entering your information, please do not enter your driver’s license number. Instead, enter NEW TERRITORY TORPEDOES in the driver’s license field. Go to SHRSL Background Checks for more information.
4. Multiple family units who may have registered under a single registration or live in the same domicile will be counted as multiple families for volunteer requirements. Remarriages or common law cohabitations will be treated as single families. Please ask if you need guidance.
5. Failure to fulfill volunteer requirements or "no-showing" a job will result in the job's points not being added to your season total, forfeiture of your volunteer encouragement deposit, and possible swimmer ineligibility in the current and future seasons.

The 2024 point total is 15 volunteer points.

Saturday, May 4th 2024, New Territory Club, 8:30 AM.

See SHRSL stroke clinic information for details and additional stroke clinic dates.

Attending one of these clinics is REQUIRED to perform starter or stroke judge volunteer jobs.

Home Meet Volunteer Roles & Descriptions

Shifts are divided into:
Early Shift: Events 1–37
Late Shift: Events 38–79

Tent Setup (Early Daytime)
Points: 2
Set up team tents, tables, benches, and AV equipment between 8:00 AM and 4:00 PM on the day of the meet. Volunteers may begin as early as 8:00 AM. All setup must be complete by 4:00 PM.

Tent Breakdown (Post-Meet)
Points: 2
Begins at dusk or Event 60, whichever comes first (unless it is raining). Break down tents, tables, benches, and AV equipment. Volunteers must stay until all items are stored and locked in the storage room.

Tent Parents
Points: 3
Supervise swimmers in assigned age group tents. Duties include: checking in swimmers, marking arms with event information, organizing relays, escorting swimmers to the ready bench, and managing behavior. Assist with tent setup and takedown.
Background check required.

Stroke Judges & Relay Judges
Points: 3
Monitor strokes, finishes, turns, and relay take-offs for legality. Notify the starter or head official of disqualifications. Must wear white shirts and khaki shorts or pants with no team logos.
Stroke Judge training required. Online training earns 1 additional point.

Stroke/Relay Judge Short Notice Support
Points: 3
Standby role for trained Stroke or Relay Judges. Must be present for the entire meet and ready to step in for no-shows or be reassigned as needed. Same training and dress requirements apply.

Timers & Recorders/Scribes
Points: 2
Use digital stopwatches to time races. One timer per lane also serves as the scribe, or a separate person may be assigned. Scribes record swimmer names, numbers, lanes, times, and any disqualifications clearly and legibly.

Backup Timer
Points: 2
Assigned to backup lanes 1–3 or 4–6. Starts both watches at each race and quickly provides a replacement if a timer signals an issue.

Scorekeepers & Circlers
Points: 2
Process timing sheets to determine official times. Record and circle Heat 1 finishes on league score sheets.
Interchangeable with timing team if needed.

Runners
Points: 2
Collect time sheets from scribes and deliver them to the scoring table or awards area throughout the meet.

Ready Bench Organizer
Points: 2
Organize swimmers by heat and lane at the ready bench. Escort younger swimmers to the starting blocks. Ensure all swimmers have caps and goggles.

Awards
Points: 2
Label ribbons at the awards table using printed result stickers. May take unfinished ribbons home to complete and return at practice. Accuracy and legibility are important.

Hospitality – Home Meets Only
Points: 2
Provide water and support to timers, officials, coaches, and lifeguards during the meet. A proactive, helpful attitude is essential.

Concession Stand – Home Meets Only
Points: 2

Sell food and drinks at the poolside concession stand. Requires basic handling of transactions and a friendly demeanor.