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2026 Volunteer Point Requirement

11 points

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General Requirements

All Torpedoes families are required to meet volunteer point totals, finalized by the end of April once the league issues a schedule and Torpedo registration is complete.

Each family must also contribute one case of drinks (soda, Gatorade, or water) or one large bag of ice to one of the home meets.

Volunteer requirements are per family unit:

  • Households with multiple registrations count as multiple families
  • Remarried or cohabitating households are treated as one family
  • Contact the team if clarification is needed

Torpedo Teens

  • Families may contact from a list of non-swimmer family members willing to work volunteer shifts for $50 per shift.

Failure to meet requirements, missing a shift or being late will result in:

  • No credit for that volunteer job
  • Forfeiture of the volunteer deposit credit card hold
  • Being banned from team for future seasons 

   

FILMING SWIMMERS WHILE ON-SHIFT AS STROKE JUDGE, TIMER, SCRIBE, BACKUP TIMER, STARTER, OR ANNOUNCER IS PROHIBITED.

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UNDER CONSTRUCTION

Volunteer Standardization

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Volunteer Duties & Responsibilities

Volunteer shifts are typically split into two parts, actual showtimes are always prior to the shift.

  • Shift 1: Event #1 - Event #30
  • Shift 2: Event #31 - Event #70

Volunteers must sign in with their Chair upon arrival

Stroke Judge

  • Each Stroke Judge is responsible for the 3–4 lanes and the wall closest to them
  • Watch strokes and touches on individual events, and strokes, takeoffs, and finishes on relays
  • Document all infractions on the provided sheet

FILMING SWIMMERS WHILE ON-SHIFT AS STROKE JUDGE IS PROHIBITED.

Starter / Announcer

  • Needs to be by the edge of the pool
  • Use air horn for start
  • No recalls on false starts — the only exception is starter error
  • Announce every event/heat
  • Remind timers/scribes/coaches/swimmers not in that event to step back during the start
  • Commands: “Timers — clear your watches” → “Take your mark” → “Participation in lane ___” (for DQ)

FILMING SWIMMERS WHILE ON-SHIFT AS STARTER OR ANNOUNCER IS PROHIBITED.

Timers

  • Don’t clear the watch until the Scribe is done
  • Offer watch to the Scribe for correct documentation
  • Stop the watch when ANY part of the body touches the wall — lean over the pool to see the finish
  • Activate the watch at the start of the race on the sound of the horn
  • Raise hand if watch malfunctions to get backup Timer's stopwatch time
  • Backup Timer will cover three (3) lanes and provide backup times for any malfunctioning stopwatches

FILMING SWIMMERS WHILE ON-SHIFT AS TIMER OR BACKUP TIMER IS PROHIBITED.

Scribes
  • Mark team, event, heat, and lane
  • Record 3 times
  • Record swimmer number(s)
  • Listen for Participation and circle it
  • DO NOT circle the place that they finished
  • Record NS (No Swimmer) if there is no swimmer in that lane for that heat

FILMING SWIMMERS WHILE ON-SHIFT AS SCRIBE IS PROHIBITED.

Ready Bench / Heat Bench
  • Home team provides benches, chairs, rope, cones, etc. for heating
  • Each team is responsible for printing their own heat sheets
  • Home team provides a Head Heat Bench volunteer, but each team will heat their own swimmers
  • Head Heat Bench person can fill lanes to eliminate heats. Do NOT have a heat with 1 swimmer.
  • Keep parents out of the heating area (excluding Tent Parents)
  • Home team provides benches, chairs, rope, cones, etc. for heating
  • Each team is responsible for printing their own heat sheets
  • Home team provides a Head Heat Bench volunteer, but each team will heat their own swimmers
  • Head Heat Bench person can fill lanes to eliminate heats. Do NOT have a heat with 1 swimmer.
  • Keep parents out of the heating area (excluding Tent Parents)
  • Have heating on both ends of the pool
Runner
  • Pick up timer slips from the Scribes
  • Clip heat together with clothespin, paper clip, etc.
  • Deliver to Circlers

Circlers

  • Receive timer slips from the Runner
  • Circle the middle time
  • If “DQ” is circled, X out the entire slip
  • Circle the place on each slip
  • Put slips in place order
  • Keep heat together for Awards — use clips
  • Give to the Runner to deliver to Awards
Awards
  • Receive timer slips from the Runner
  • Hand out ribbons to both teams according to timer slips:
    • Verify swimmer numbers;
    • DO NOT hand out in lane order
  • Clip heat together. Give to the Runner to deliver to Data Entry.
  • Misc:
    • DO NOT write on ribbons.
    • DO NOT file for later.
    • DO NOT print stickers for ribbons.
  • Keep the awards area clear of spectators and parents (excluding Tent Parents)
  • OPTIONAL: Group ribbons by full set before the meet starts
Data Entry
  • Receive timer slips from the Runner
  • Enter the MIDDLE TIME ONLY into Meet Maestro (circled time) for all swimmers — verify swimmer number in case swimmers moved around
  • Enter NS for No Swimmer
  • Enter DQ for Participation — you will not know the reason for the DQ; enter “No Reason.” You can add the reason from the Stroke Judge forms later if you want.
  • The Home team may choose to separate slips and enter times by team, or enter by entire event and then separate by team
    • Each team can store slips how they want: index card box, staple event together, or binder clips

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